When an IEP Meeting is Scheduled – It’s Time to Prepare!

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Effective advocacy comes from research, planning, and preparation. When you know a meeting is scheduled, it is time to prepare.

If you need help, use the following list as a step-by-step guide.

1. Gather information and review the file

Make an appointment to talk with your child’s teachers or therapists.

  • Do the teachers and related services providers think he is making satisfactory progress?
  • What areas are they concerned about?

Take notes. Ask questions if you do not understand.

Make an appointment to observe your child in class.

Talk with your child about school.

  • What is he learning?
  • Does he believe he is making good progress?

File all loose documents in your child’s file.

Make sure you have all recent test data.

2. Review the current IEP

If your child has an IEP, review the goals.

  • Did your child master the goals?
  • Was mastery complete or partial? How do you know?
  • Do you have objective data that supports your beliefs?

Review the periodic reports of your child’s progress toward the IEP goals.

  • Do the progress reports indicate that your child is on track to master the goals?
  • If he was not making sufficient progress, did the IEP team meet to review and revise the IEP?
  • What steps did the team make to help him meet the goals?

3. Use test scores to monitor progress

Review the test results, including state and district testing.

Compare your child’s current test data to earlier test data.

  • Is your child making progress?
  • How much progress?
  • Do you have concerns about your child’s program or progress?

4. Identify problems and propose solutions

  • Review your notes from prior meetings.
  • Review your contact log.

Determine if any unresolved issues remain or if there are any problems you want to bring up at the next meeting.

When you review your child’s file, the current IEP, new test scores, and your notes, you will think about issues you want the team to address.

5. List these issues, your questions, concerns, and proposed solutions.

If you know the perceptions of your school district, it will be easier to devise win-win solutions to problems.

Answer these questions.

  1. How do you view your child’s problems?
  2. How does the school view your child’s problems?
  3. How is the school likely to respond to your concerns?
  4. How will you handle the school’s response?
  5. What solutions will you propose?

Planning and Preparing

Preparing for IEP Team Meetings
Success Story: Plans are our Safety Net
Keys to Successful Advocacy: Organize, Plan, and Prepare

  1. I was also advised to develop my own ideal IEP before the first meeting. It was also important to collect all the materials supporting it (like medical records, child’s work, etc.).

  2. One of my son’s goals is for him to count objects 1-10 using a 1-1 correspondene by pointing to the objects as he counts during structured activities in 3 out of 5 trials. He has not met this goal. He does struggle with doing things on demand, but it was a goal. He can’t even get to five. He skips numbers. Another goal is he will attend to and complete a structured, teacher directed activity(counting, art project) without protest in 3 out of 5 trials. IT was an emerging skill, it is now insufficient progress. Another goal is that he will be able to utilize classroom supplies using mature grasp 3 out of 4 trials with minimal assistance. Not met. Says he is inconsistent. How do I approach this?

  3. Can you OPT out of an IEP for the school year or must you OPT out for the duration of your child’s “school life” ? I asked to take my child out of an IEP for the 2019/2020 school year so he can just have a 504 plan and the School Psych is telling me we must not state it is for the year but it is Opted out for good. Is this true??

    • Most school attorneys, & sp ed administrators will say that if the parent removes consent that another evaluation must be done, & the IEP team determine if they continue to qualify for special ed services.

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