I record all school meetings. At the last meeting, the team brought in a “note taker” for the first time. I requested a copy of these notes. When I reviewed them, they included incorrect and false statements, and information about events at previous meetings.What can I do to correct these notes and/or remove them from my son’s record?
The procedures about how IEPs are developed differ from state to state. There is no requirement in the federal law or federal regulations that an IEP include “minutes or deliberations or notes” so this is probably a local policy. If the school has minutes, notes, or other documentation from IEP meetings, these notes and minutes are part of your child’s record and available to you.
What should you do to set the record straight?
As a parent, you have to pick your battles. If the notes contain incorrect information, or do not include important information or discussions, you need to write a letter or statement to correct the record. Your letter should include examples of these errors and a request that the record be corrected. Explain that the meeting was recorded so it should not be difficult to correct the errors. Your letter will become part of your child’s education record.
Since you recorded the meeting, your recording is the best evidence of what was discussed and not discussed. You can provide the team with a copy of your recording to help them correct the errors. If the school has a copy of your recording, that will also become part of your child’s record. If you have a problem later that cannot be resolved informally, and you need to request a due process hearing, this documentation will be very useful as evidence. If you take these steps now, the district may abandon the idea of bringing a note-taker to your meetings in the future.