Summer School 2016: Session 2
Tape-Recording IEP Meetings

Transcribing Follow-Up Letters

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In This Issue ...

Circulation: 98,627
ISSN: 1538-320
August 2, 2016

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For the record, you taped the IEP meeting. Worried that you will still not be able to tell your side of the story?

Write your follow-up letter to the school that documents what happened at the meeting, notes any concerns, and clarifies IEP Team agreements.

Lock it up in writing! Your letter will tell your side of the story.

Your follow-up letter is vitally important and is never a waste of time.

In our four part series, Summer School 2016, you will learn the three levels of writing follow-up letters after the IEP meeting.

In this issue of the Special Ed Advocate learn about the first level of follow-up letters. Find out how to write a letter that re-states what the team discussed and agreed to provide.

We hope you will forward this series to other friends, families, or colleagues.

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Writing Follow-Up Letters is Well Worth the Time

Use a follow-up letter to document what happened at the IEP meeting. 

  • Always be factual and accurate, polite and cordial
  • Omit any emotional outbursts

Get tips for reviewing your recording, taking notes, and writing a good follow-up letter.


Sample Letter: Clarifying Issues at the IEP Meeting

Uh! Oh! After your meeting, you see that what you specifically agreed upon at the meeting is stated vaguely in the IEP.

If you and your school district agree about most issues at your IEP, use this Sample Letter expressing appreciation and asking for clarification as a template.


Wrightslaw: From Emotions to Advocacy, 2nd Edition

Writing Good Evidence Letters

Fact sheet on Letter Writing Tips from Wrightslaw: From Emotions To Advocacy, Chapter 21. Get quick tips on:

  • Writing the right person,what to include, how long,
  • Image, presentation, setting the tone
  • Deadlines, delivery options
  • What to do if you don't get a response

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Homework Assignment: QUIZ

We previously published a self-study Short Course on Advocating Through Letter Writing.

Review the basic rules for writing effective letters. Take the QUIZ


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