Summer School 2016: Session 4
Tape-Recording IEP Meetings

Transcribing Follow-Up Letters

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In This Issue ...

Circulation: 98,627
ISSN: 1538-320
August 30, 2016

Level Three Follow-Up Letter

Learn how to transcribe your tape-recording of the IEP meeting word-for-word.

If your school district is able to disallow your recording during due process, your partial transcription letter will hit the highlights (or lowlights) of the IEP meeting.

Transcribing a letter that documents your IEP meeting is vitally important and is never a waste of time.

In this issue of the Special Ed Advocate learn how to write a level three follow-up letter by transcribing your recordings. Get tips on when and how to write a partial transcription letter.

Please don't hesitate to forward this series to other friends, families, or colleagues.

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When To Write a Transcription Letter

Follow-up the IEP meeting with a partial transcription letter when:

  • you and your school district have significant disagreements
  • you have had two or more unproductive IEP meetings
  • the chances are high that you will file for Due Process
  • the school district blatantly flouts the law, does not seem to care, or gives inaccurate statements about their responsibilities for educating your child

How to Write a Good Transcription Letter

  • Should you hire someone to transcribe for you?
  • Can you add the transcription letter to your child's record?
  • What statements should be transcribed word-for-word?
  • How do I attribute statements the school made?

Find the answers to these questions and see the sample partial transcription letter.

Request that the school put a copy of your letter in your child’s educational record. This ensures that your child’s cumulative educational file will include a copy of your letter.


Wrightslaw: From Emotions to Advocacy, 2nd Edition

Rules of Adverse Assumptions

Pete Wright says, prepare AS IF you are going to go to due process – that will help keep you OUT of due process.

If you do end up in due process, your letters increase your chances of prevailing. (Wrightslaw: From Emotions to Advocacy, 2nd Edition, Chapter 21.)

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Your Certificate

Congratulations! You have completed Summer School 2016

In this four part self-study series you learned how to tape-record meetings and transcribe the tapes. You learned when and how to write the three levels of a follow-up letter that can "testify" for you.

Download your certificate!

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