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Summer School 2016
Tape-Recording IEP Meetings, Transcribing Follow-Up Letters

There should be no conversation at an IEP meeting that cannot be repeated or taped. Learn how to put your recordings to good use!

If you are in Due Process, how can you "tell" the administrative law judge or hearing officer what happened in your IEP meeting?

Your tape-recordings and follow-up letters can “testify” for you.

In this four part self-study series, Summer School 2016, you will learn about:

  • tape-recording meetings
  • transcribing the tapes
  • writing follow-up letters that will testify for you

Session 1

Tape-Recording IEP Meetings

Tape RecorderWhy should you tape? How should you tape? When you tape a meeting, you have a completely accurate record of the meeting and you will be free to listen and participate in the meeting rather than writing notes.

We tape because it works! - and because good evidence (a clear record) can be the leverage needed to:

  • help the district see the error of its logic
  • keep a dispute from going to formal hearing 

In Session 1: Tape-Recording IEP Meetings, you will learn why, and how, to tape-record IEP meetings. Get great tips for taping!

Get your Homework Assignment #1.


Session 2

parents at meeetingThe Follow-Up Letter - Level One

For the record, you taped the IEP meeting. Worried that you will still not be able to tell your side of the story?

Write your follow-up letter to the school that documents what happened at the meeting, notes any concerns, and clarifies IEP Team agreements.

Lock it up in writing! Your letter will tell your side of the story.

Your follow-up letter is vitally important and is never a waste of time.

In Session 2: The Follow-Up Letter, Level One, learn about the first level of follow-up letters. Find out how to write a letter that re-states what the team discussed and agreed to provide.


Session 3

Level Two Follow-Up Letter: Documenting Disagreements

Do you and the school disagree over your child's IEP?

  • School's assessment not complete?
  • Proposed IEP goals not appropriate?
  • Effective reading program not available?

If you disagree with the school district on many issues, it's time to write a "level two" follow-up letter.

In Session 3: Level Two - Documenting Disagreements with the School learn how to write a "level two" follow-up letter when you and the school district disagree. Get a sample letter and learn how to document all your concerns in all areas.


Session 4

Level Three Follow-Up Letter - The Partial Transcription Letter

Learn how to transcribe your tape-recording of the IEP meeting word-for-word.

If your school district is able to disallow your recording during due process, your partial transcription letter will hit the highlights (or lowlights) of the IEP meeting.

Transcribing a letter that documents your IEP meeting is vitally important and is never a waste of time.

In Session 4: Level Three - The Partial Transcription Letter learn how to write a level three follow-up letter by transcribing your recordings. Get tips on when and how to write a partial transcription letter.


Your Certificate

Wrightslaw 2016 Summer School CertificateCongratulations!

You have completed Summer School 2016: Tape-Recording IEP Meetings, Transcribing Follow-Up Letters.

Don’t let your recordings of IEP meetings sit in a file collecting dust. Put them to good use!

How can you tell the administrative law judge or hearing officer what happened in your IEP meeting? Your follow-up letters can “testify” for you

Write a follow-up letter that re-states what the team discussed and agreed to provide. Your follow-up letter must be accurate. Your recording of the IEP meeting will come in handy.

In this Wrightslaw Summer School series your learned how to write follow-up letters that can “testify” for you!


Success high fiveDownload your Summer School 2016 Certificate


We appreciate your positive comments about the Special Ed Advocate summer series.

"This summer school series for parents you've been running in the newsletter is perfect for the parents I'm training at the Parent Information Center workshops. You haven't just told parents what to learn, you are telling them how to learn it and how to approach the learning.."

"Excellent job again Wrightslaw! I cannot underscore the extreme importance of maintaining an ongoing “flow” of documentation of all school activity pertaining to your student. I just love it when a school official says, 'I don’t have knowledge or evidence of the district’s approval of that service for your student'. I can respectfully reply… 'I am eager to assist the IEP team in any way I can. I have the verification document you need right here.'"

"I LOVE your site. I have never received an electronic issue that did not have an article that was personally applicable. I would very much like to do each step in the summer organization 'class'. With three young children with special needs- I can't miss organizational help!!"

 

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